GUIDE TO IPR LIBRARY

Library Guide in Hindi (PDF 163kB)

1. INTRODUCTION
2. LIBRARY TIMING
3. ORGANISATION OF SECTIONS
4. MEMBERSHIP
5. DOCUMENT SELECTION
6. COLLECTION
7. FINDING A DOCUMENT
8. BOOK GRANT
9. SERVICES
    9.1. CIRCULATION
    9.2. INTER LIBRARY LOAN
    9.3. REFERRAL
    9.4. PHOTOCOPYING
    9.5. TRANSLATION
    9.6. CURRENT AWARENESS SERVICES
    9.7. SELECTIVE DISSEMINATION OF INFORMATION
10. LIBRARY AUTOMATION
11. GUIDELINES TO LIBRARY MEMBERS
 
 

1.INTRODUCTION

IPR Library plays a vital role in meeting the present and anticipated future needs of its scientific community by selecting, acquiring and disseminating appropriate scientific and technical information through different channels of communication.

Objectives of IPR Library are:

• to act as a reference center for Technical Information in Plasma Physics, fusion technologies and allied subjects for research workers and other staff members of IPR,

• to collect, process, store and disseminate information in the field of Plasma Physics to interested users within the country, and

• to participate in the integrated development of a Global Information System in this rapidly developing technical field.

IPR Library was founded in the year 1982. It was housed in PRL until 1986. Since April 1986 it has shifted to its present location.

A separate branch library is also functioning at Facilitation Centre for Industrial Plasma Technologies (FCIPT) at Gandhinagar. The main function of this branch library is to provide easy and timely access to some specific documents needed by the user group there.

In view of the ongoing research activities of the Institute, the Library has a collection of the following specific subjects which includes Plasma Physics, Fusion Technology, Cryogenics, Pulse Power, Nonlinear Science, Coatings Technology, Material Science and allied subjects and few branches of Engineering, like Computers, Electrical, Electronics, Instrumentation, Mechanical, RF Communication etc.
 

Monday to Friday             9.00 a.m. to 8.00 p.m.

Saturday                           10.30 a.m. to 5.30 p.m.

Sundays & Public Holidays Closed
 
 

The Library is kept open after 5.30 p.m. to help the users, especially the research students, in carrying out their Research work. Whosoever uses the library after office hours (i.e., after 5.30 p.m.) should sign the register kept on the counter to give an idea as to how many users are actually using the library after the office hours.

To avail the "Closed Access" documents please contact the Library staff.

Library membership is restricted to the person appointed as Permanent Employee (PE), Research Scholars (RS),  Post Doctoral Fellow (PDF) and Technical Training Programme (TTP)

Temporary Membership is given to the Trainees appointed as, Library Trainees (LT), Technical Assistant Trainees (TAT), Technical Assitant (TA) Project, and Project Assistant (PA).

Membership facility is also provided to the Summer School Programme Trainees (SSP) and Visitors (V), who visits Institute for Research Purpose for a period of more than 2 months.

Membership is also given  to some Institutes for Inter Library Loan Purpose.

Anyone who intends to become a member of the Library has to fill up the Prescribed form and submit it to the Librarian with a passport size photograph.

Members will use Insitution barcoded ID Card issued by IPR Admin for availing library services.

Library always tries to select and purchase the most valuable document in the fields of interest to fulfill the requirements of its members.

Bulletin and Publisher's Catalogues are available to the members for selections and recommondations for books.

Apart from this, members are always welcome to suggest titles of documents to be purchased by filling up the Purchase Request Form. The final decision will be taken by the Library Committee.

A member who suggests a document would be informed, if the document is acquired and the document will be automatically reserved for him/her, after display for a week.

No document shall be issued before it is processed and put on display.
 

To serve its users effectively and efficiently, considering various factors like Budget, Space, Time, Manpower etc., Library has collection of both Print and Non Print Media of Information.

The documents are acquired in 3 different Projects, they are:

IPR
ITER-INDIA PROJECT (ITER-INDIAN)
PLASMA PROCESSING GROUP (PPG)/FCIPT

Print Media

Print Media of Information includes Books, Bound Volumes, Research & Technical Reports, Standards, Pamphlets, Patents, etc.
Library has a total collection of more than 40,000 documents in Print Media.
Library subscribes to about 105 Current Periodical titles.

Non Print Media

Electronic Documents:

Library has a collection of  more than 1600 electronic documents which includes, Floppy Disks and CD-ROM.

Library subscribes to E-journals, Physical Review On Line Archive (PROLA), Insitute of Physics (IOP), American Institute of Physics (AIP), Science Direct and SCOPUS Database.

Library has a collection of two CD-ROM Databases, they are:

Information System for Physics, Electrical & electronics engineering, Computers & control (INSPEC), Library has the database from 1989 onwards, and International Nuclear Information Systems (INIS), Library has the database from 1970 onwards.

Microforms:

The non-print collection also includes around 115 microfilms & microfiche. Library has a Microfilm Reader Printer.
Library also has collection of  two video cassettes , and some Photographs and Slides.

Books are arranged according to the Classification no. and the Stack guides are put on each stack.

Bound volumes of Journals and Reports are arranged Alphabetically.

• This facility is available only for the Research Scholars, TTPs, JRFs working on externally sponsored projects, DGFS scholars.

• The Research students get a Book grant of Rs. 10000/- per year, for the purchase of books, computer hardware and software, unspent money from this grant will not be carried forward to the next year. If the amount spent is more than the entitlement, the excess amount has to be paid by the claimant.

• For the purchase of hardware and software, prior approval of computer center is not needed, the books may also be purchased via IPR Library by filling up the prescribed form.

• The Books procured against Book grant can be retained by the student and not returned to IPR.

• IPR Accounts will reimburse the purchase of books, hardware and software on production of original bills/cash memo/invoice.

• For JRFs working on externally sponsored projects, the amount towards book grant will be paid from the sponsored project.

• For reimbursement, the claimant will make a request to IPR Accounts with approval from Member of the Academic Committee/thesis supervisor and Associate Dean - Academics

Library provides various types of services to its members

9.1. CIRCULATON:

Library follows the Two card system for circulation of documents. Members are not issued any borrowing tickets. The Members cards are arranged according to their Membership No./Pay Roll No.

Each book has 2 cards, one Issue card and the other Author card. Users are to sign and put their membership no. on the Issue card only, the membership no. is written on the Author card, and the due date is put on the due date slip, by the library staff . The Author cards are arranged alphabetically and the Issue cards are arranged with the individuals members  card.
 

A. Circulation Timings:

Monday to Friday                    9.15 a.m. to 7.30 p.m.

Saturday                                 10.30 am. to 5.15 p.m.

Loose issues of Periodicals       4.00 p.m. to 7.30 p.m.
 

B. No. of Documents

The no. of documents to be issued depends upon the category of  membership.

Permanent Employee (PE), Research Scholar (RS), Post Doctoral Fellow (PDF) & Technical Training Programme (TTPs) can borrow a maximum of 8 documents at a time.

Library Trainee (LT), Technical Assistant Trainee (TAT), Summer School Programme (SSP) and Visitor (V) can borrow a maximum of 2 documents at a time.
 

C. Period of Loan:

Period of Loan also depends upon the membership category and the type of document.

Type of Document Period of Loan Membership Category

D. Reference books are not issued

E. Reservation of Documents:

    1.    Members can  reserve the documents by filling up the reservation slip,  for the
           documents which are issued.

    2.    Members can also put the reservation slip for the new books which are displayed for a week.

    3.    The reserved books are displayed for a week and it is also notified to the members by putting up
           the list of reserved books on the notice board and also in Web Page and if the books are not
           issued by the concerned user within three days  then it will be issued to the next  person who
           requests for the same book.

    4.   A member can not put his reservation claim second time when his first turn itself is not served.

    5.   The member should reserve the document personally.

    6.   Reservation slips are to be given at the counter only.

    7.   Reservation can also be made Online.

F. Renewal of Document:

A member can renew a document continuously for 2 times provided there is no reservation for that particular document. If the member want to renew the same document more than 2 times then the document will be issued only after one week.

G. Overdue Document:

    1.    The  documents which are not  returned/renewed on or before the due date are considered as
           overdue documents.

    2.    Library gives weekly reminders by email to the concerned members and a list of overdue
          documents  is  also kept  on  the counter.

    3.   Advance reminders are sent before the due date.

    4.   3 reminders are sent subsequently.

    5.   Library is not responsible for non-receipt of reminders.

    6.   The member is bound to make note of the due date stamped on the book.

    7.    Re. 1/- per document per day is charged as overdue fine. Member should sign in the overdue
          chart at circulation desk and the amount will be deducted from the member's salary.

H. Non-returning of overdue documents:

If the documents are not returned/renewed even after 3 monthly reminders then the document would be considered as lost and the cost will be recovered from the account section. In case of gratis document the rate will be fixed by the Library.

I. Loss of Document:

    1.    If  a member loses any document it must be immediately reported to the Librarian in writing.

    2.    If a document is declared as lost by a borrower he/she will have the option to replace similar
          edition of the document having same or latest imprint but not a cheaper edition like paperback,
          student edition, etc., within 1 month from the date of issue of the 3rd reminder.

    3.   The replacement cost once recovered or replacement copy once accepted cannot be refunded or
          replacement copy returned under any circumstances even if the original document is recovered.

    4.   If the member is not able to replace the document by the same edition, in those cases library will
          recover double the initial cost at the present conversion rate from the member.

    5.   If the total amount to be recovered from the salary exceeds 10% of the basic salary, deduction will
          be made, equal to 10% of basic salary till the full amount of the document is recovered.

    6.   The replacement cost of the document acquired free of cost or by any other mode such as gift or
          exchange, will be fixed by the library.

J. Please take care of the following:

    1.    Sub-lending of the document borrowed from the library is not allowed.

    2.    When the document is returned to the library, the member should make sure that his/her
           responsibility is duly discharged and the documents is cancelled against his/her name.

    3.    Before leaving the circulation counter the member should satisfy themselves that the book is in
          good condition, if not it should be brought to the attention of the counter staff. Otherwise the
          member is liable to be held responsible for the damages noticed at the time of returning.

    4.   Writing, marking and tracing on the library document is strictly not allowed. If a document is
          mutilated or damaged when it was in possession of the member, library can demand for a
          replacement or compensation for damages.

9.2. INTER LIBRARY LOAN

No Library is self sufficient, so it may happen that many of the required documents are not available in IPR Library. Users are provided with Inter Library Loan Services to satisfy their urgent demand.

    1.   The members are required to fill up the Inter Library Loan (ILL) form and submit to the library,
          the request is processed and then transferred to the concerned library which holds the particular
          document. The request is transmitted to either local libraries like PRL, SAC, LD Engineering
          College, IIM, EDI etc., or to any other major Institutes in India like, IITs, BARC, TIFR, IISc.
          etc.

    2.    If the requested documents are available locally then it is borrowed personally by the Library staff
          and if not then the request is sent to other Institutes through email or fax.

    3.    Normally the Library gets the requested document within 2 to 4 days, if available locally and 25 to
           30 days otherwise.

    4.    Library preserves one copy of each article received on ILL. A list of these articles is available with
           library for reference.

9.3. REFERRAL

In this service the users are guided to the services and collections of other libraries to satisfy their specific query.

9.4. PHOTOCOPYING:

The Photocopying service is provided for the articles which are in great demand  and many users need to refer it at the same time.
The photocopy service is used extensively by the users and about 23,000 copies are being provided every month.
The back volumes of  journals are usually very cumbersome and the users prefer to take photocopies of the articles to meet their requirements.
Photocopying service is provided to the members free of charge but nominal fee is charged for Visitors/outsiders/other Institutes.

Library is equiped with  a heavy duty Photocopying Machine.
In addition to the in-house photocopying facilities library also gives Photocopy contract to a commercial job-worker. Multi copies, spiral binding, comb binding, colour photocopying, jumbo photocopies, plan photocopies etc., are being done through the Photocopy Contractor.

Guidelines for Photocopy work:

    1.    Only Scientific documents will be photocopied by the Library.

    2.    Members are required to fill up the Photocopy Request Form

    3.    Members, below the grade of Scientist/Engineer - SD, should take the signature from their
           Project leader/Group leader

    4.    Members can do photocopy by themselves during specified time and limited no. of pages (5 pages
           per day)

    5.    Research Students should take signature from their Guide/Academic Committee chairman.

    6.    Post Doctoral Fellows are authorized to sign for themselves.

    7.    Photocopy from books and Reference books are not allowed.

    8.    Library will be maintaining records of Number of copies done against each authorized
          members.

    9.   Generally the big jobs are being sent out for Photocopying, Members should give their jobs to
          Library before 10.00 am and collect the finished job in the following morning under normal
          circumstances.

    10. Members should collect their job within reasonable time from the Library desk.

9.5. TRANSLATION

Library provides this service as and when demanded by the members for foreign language articles. Translation is done though the translators available locally or through INSDOC. Library maintains a panel of names for the following languages.

German, French, Russian & Japanese
 

9.6. CURRENT AWARENESS SERVICES (CAS)

CAS is provided to the members to keep themselves up-to-date about the Library?s collection and the latest information.

Library provides various types of Current Awareness Services, like

TODAYS ARRIVAL OF PERIODICALS (DAILY)

NEW ADDITIONS OF BOOKS (WEEKLY)

NEW REPORTS (WEEKLY)

CURRENT CONTENTS TO IPR LIBRARY (BIMONTHLY)

CONFERENCE ANNOUNCEMENT- These are displayed as and when they are received from the Sponsor/Host.

The content pages of few Unsubscribed journals downloaded from Internet and also received through email are displayed.

Forthcoming articles of few journals are also downloaded and displayed.
 

9.7. SELECTIVE DISSEMINATION OF INFORMATION (SDI)

This is a service provided to an individual or a group, by providing information specific to their topic of interest.

By matching the users profile and the document profile the specific references are being provided to the members.

To avail this service contact librarian at saroj@ipr.res.in

Introduction:

Almost all the activities and procedures of  the Library are automated.
The complete data of Documents are available on the Computer online through WebOPAC
The Circulation data are entered into the computer and the same is available online.

Library Automation Facilities:

• Reservation of documents which are issued can be made online.
• Reminders for overdue documents are sent through Email.
• The Inter Library Loan requests are entered into the Computer and the requests are sent by e-mail, mainly for  the  documents which are not available locally. The entries are made with the Title, which ensure that there is no duplication in future.
• The Photocopy record is also kept in Computer, which helps to give statistics of the no. of copies taken by an individual or particular group
• The daily list of current periodicals, the Weekly list of New Books and Reports  are available on the Library Web OPAC.
• Total collection of Thesis and Software available are also put on the web.
• Thesis titles and  reports are downloaded and displayed from time to time.
• The forthcoming articles are downloaded through the Internet and displayed on the notice board time to time.
• Content Pages of few  unsubscribed  journals are received through e-mail from the publishers and displayed.
• Full text access to scanned thesis, reports and reprints are made available through CDM Server.

1. SILENCE SHOULD BE MAINTAINED IN THE LIBRARY

2. SMOKING IS STRICTLY PROHIBITED

3. TEA, COFFEE, AND EATABLES ARE NOT ALLOWED IN THE LIBRARY

4. BAGS/HANDBAGS SHOULD BE KEPT AT THE PERSONAL BELONGINGS DESK OPPOSITE TO COUNTER

5. DOCUMENTS SHOULD SUBMIT THE DOCUMENT TO THE COUNTER BEFORE  PASSING THROUGH THE SECURITY CHECK.

6. ALL DOCUMENTS CARRIED BY THE MEMBER SHOULD BE SHOWN AT THE COUNTER DURING ENTRY AND EXIT.

7. LIBRARY STAFF ARE AUTHORISED TO EXAMINE EVERYTHING THAT PASSES INTO OR OUT OF THE LIBRARY

8. MEMBERS ARE REQUESTED NOT TO REPLACE ANY DOCUMENT TAKEN OUT OF THE RACKS AS THERE IS A CHANCE OF MISPLACING THE SAME. DOCUMENTS AFTER USE MAY BE LEFT ON THE TABLES.

9. MEMBERS SHOULD RETURN ALL DOCUMENTS BORROWED, BEFORE GOING ON LONG LEAVE/VACATION/OFFICIAL DUTY FOR MORE THAN 5 DAYS.

10. MEMBERS SHOULD FOLLOW ALL RULES DECIDED BY THE  LIBRARY AUTHORITY FROM TIME TO TIME.

 YOUR VALUABLE SUGGESTIONS ARE ALWAYS WELCOME

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